General Contracting (Single Prime) Compliance Requirements for Contract Execution |
| Items Required Before Issuing NOIA & Contract |
Forms / Websites |
| Bond (with embossed stamp) |
Sent from Contractor after low bid accepted |
Certificate of Compliance issued by Ohio Dept. of Insurance
(Usually submitted with Bond)
Second link shows if Surety Company is registered with the State. |
Certificate of Compliance Request - Web Page
Check if Surety Company is registered with the State of Ohio. |
| W-9 Tax ID Number Certificate |
Part of Bid Express Packet |
| EDGE Affidavit |
Document 00 45 39 - EDGE Affidavit
State of Ohio
Standard Requirements for Public Facility Construction -PDF
|
| ~ Issue Notice of Intent to Award & Contract |
|
| Items Required Within 10 Days After NOIA Issued |
Forms / Websites |
| Certificate of Liability Insurance |
N/A |
| Certificate of Builders' Risk Insurance (Except Limited Scope) |
N/A |
| Ohio Workers' Compensation Certificate |
Ohio Bureau of Workers Compensation - Web Page
|
Certificate of Compliance w/ Affirmative Action Programs issued by Equal Opportunity Coordinator.
Use link if not registered. |
Services Certificate of Compliance - Web Page
from Ohio Department of Administrative |
| Certified copy of current licenses for all plumbing, electric, hydronices, refrigeration, and HVAC contractors issued by the Ohio Department of Commerce, Division of Industrial Compliance |
N/A |
Certificate of Good Standing issued by Ohio Secretary of State
(Foreign Companies Only) |
Online Certificate of Good Standing - Web Page
|
| Executed Agreement describing divisions of work and percentages (Joint Ventures ONLY) |
N/A |
Power of Atty. Designating State of Ohio as Bidders Agent for accepting service of summons
(Non-Resident of State Individuals Only) |
N/A |
Registered in Good Standing with Drug Free Safety Program approved by OBWC
| State construction contractor look-up |
| EDGE Vendor Verification | Search EDGE Certified Service Providers |
| Unresolved Findings for Recovery Certification | Findings for Recovery Search |
System for Award Management (SAM)
| System for Award Management Search
|
| ~ Issue Notice to Proceed |
|
| ~ Issue Notice of Commencement |
|
| ~ Issue Tax Exemption Certificate |
|
| ~ Escrow Agreement as Applicable |
|
Compliance Requirements after Contract Execution (10 days after NTP) |
| Items Required Within 10 Days After NTP Issued |
Forms / Websites |
| Schedule of Values |
N/A |
| Preliminary Schedule of Shop Drawings and Submittals |
N/A |
Subcontractor Declaration
|
Subcontractor & Material Supplier Declaration - PDF
from ODNR
|
Material Supplier Declaration
|
Subcontractor & Material Supplier Declaration - PDF
from ODNR |
| Resumes for Project Manager and Superintendent |
N/A |
| Authorization Agreement for Automatic Deposit |
Download EFT Payment Authorization Agreement Form - PDF OR Create a Suppliers Portal Account here.
|
Payroll Schedule
|
Payroll Period Certification - PDF
from ODNR
|
| Prevailing Wage Notification to Employee |
N/A |
Compliance Requirements for Application for Payment |
| Due with each pay request |
Forms / Websites |
Completed Pay Application
(due with all pay requests) |
Pay Estimate 08-18 - Excel Spreadsheet from ODNR |
| EDGE Subcontractor or Material Supplier must be identified on the Schedule of Values and/or Schedule of Bid Items |
N/A |
| Certified Payrolls |
N/A |
| Updated Subcontractor and Material Supplier Declarations if applicable |
Subcontractor & Material Supplier Declaration - PDF
from ODNR
|
| Due with each pay request beginning with P.R. #2 |
|
| Waiver of Liens from all Subcontractor and Material Suppliers |
Partial Release and Waiver of Lien Rights - PDF
from ODNR |
| Affidavit of Contractor Payment for all EDGE certified Subcontractors and Material Suppliers |
Affidavit of Contractor Payment - PDF
from ODNR |
Prevailing Wage Contractor Responsibilities
|
Prevailing Wages Contractor Responsibilities - PDF
|
| Certified Payroll Resources |
|
Certified Payroll Reporting Form
|
Certified Payroll Report Form - Excel Spreadsheet from ODNR
|
| Instructions for Preparing Certified Payroll Reports |
Instructions For Preparing Certified Payroll Reports - Web Page
from Ohio Dept. of Commerce, Bureau of Wage & Hour Admin3 |
| Prevailing Wage Notification to Employee | Prevailing Wage Notification to Employee Responsibilities - PDF
|
Compliance Requirements for Final Payment |
| Payment Release Affidavit |
Payment Release Affidavit - PDF
from ODNR
|
| Final Affidavit of Compliance Prevailing Wages |
Final Affidavit of Compliance Prevailing Wages - PDF
from ODNR |
| Affidavit of Contractor Final Payment (EDGE) |
Affidavit of Contractor Final Payment - PDF
from ODNR
|