General Contracting (Single Prime) Compliance Requirements for Contract Execution |
Items Required Before Issuing NOIA & Contract |
Forms / Websites |
Bond (with embossed stamp) |
Sent from Contractor after low bid accepted |
Certificate of Compliance issued by Ohio Dept. of Insurance
(Usually submitted with Bond)
Second link shows if Surety Company is registered with the State. |
Certificate of Compliance Request - Web Page
Check if Surety Company is registered with the State of Ohio. |
W-9 Tax ID Number Certificate |
Part of Bid Express Packet |
EDGE Affidavit |
Document 00 45 39 - EDGE Affidavit
State of Ohio Standard Requirements for Public Facility Construction -PDF
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~ Issue Notice of Intent to Award & Contract |
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Items Required Within 10 Days After NOIA Issued |
Forms / Websites |
Certificate of Liability Insurance |
N/A |
Certificate of Builders' Risk Insurance (Except Limited Scope) |
N/A |
Ohio Workers' Compensation Certificate |
Ohio Bureau of Workers Compensation - Web Page
|
Certificate of Compliance w/ Affirmative Action Programs issued by Equal Opportunity Coordinator. Use link if not registered. |
Services Certificate of Compliance - Web Page
from Ohio Department of Administrative |
Certified copy of current licenses for all plumbing, electric, hydronices, refrigeration, and HVAC contractors issued by the Ohio Department of Commerce, Division of Industrial Compliance |
N/A |
Certificate of Good Standing issued by Ohio Secretary of State
(Foreign Companies Only) |
Online Certificate of Good Standing - Web Page
|
Executed Agreement describing divisions of work and percentages (Joint Ventures ONLY) |
N/A |
Power of Atty. Designating State of Ohio as Bidders Agent for accepting service of summons
(Non-Resident of State Individuals Onlys) |
N/A |
~ Issue Notice to Proceed |
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~ Issue Notice of Commencement |
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~ Issue Tax Exemption Certificate |
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~ Escrow Agreement as Applicable |
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Compliance Requirements after Contract Execution (10 days after NTP) |
Items Required Within 10 Days After NTP Issued |
Forms / Websites |
Schedule of Values |
N/A |
Preliminary Schedule of Shop Drawings and Submittals |
N/A |
Subcontractor Declaration
|
Subcontractor & Material Supplier Declaration - PDF from ODNR
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Material Supplier Declaration
|
Subcontractor & Material Supplier Declaration - PDF from ODNR |
Resumes for Project Manager and Superintendent |
N/A |
Authorization Agreement for Automatic Deposit |
Supplier Operations Forms - Web Page
from Ohio Shared Services |
Prevailing Wage Pay Information |
Prevailing Wage Bid Packet Prep - Web Page
from Ohio Department of Commerce |
Payroll Schedule
|
Payroll Period Certification - PDF from ODNR
|
Prevailing Wage Notification to Employee |
Prevailing Wage Notification to Employee - PDF
from MKAI Associates (Wagehour.com) |
Compliance Requirements for Application for Payment |
Due with each pay request |
Forms / Websites |
Completed Pay Application (due with all pay requests) |
Pay_Estimate_08-17 - Excel Spreadsheet from ODNR |
EDGE Subcontractor or Material Supplier must be identified on the Schedule of Values and/or Schedule of Bid Items |
N/A |
Certified Payrolls |
N/A |
Updated Subcontractor and Material Supplier Declarations if applicable |
Subcontractor & Material Supplier Declaration - PDF from ODNR
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Due with each pay request beginning with P.R. #2 |
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Waiver of Liens from all Subcontractor and Material Suppliers |
Partial Release and Waiver of Lien Rights - PDF
from ODNR |
Affidavit of Contractor Payment for all EDGE certified Subcontractors and Material Suppliers |
Affidavit of Contractor Payment - PDF
from ODNR |
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Certified Payroll Resources |
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Certified Payroll Form |
Certified Payroll Form - PDF from MKAI Associates (Wagehour.com) |
Instructions for Preparing Certified Payroll Reports |
Instructions For Preparing Certified Payroll Reports - Web Page from Ohio Dept. of Commerce, Bureau of Wage & Hour Admin3 |
Compliance Requirements for Final Payment |
Payment Release Affidavit |
Payment Release Affidavit - PDF from ODNR
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Final Affidavit of Compliance Prevailing Wages |
Final Affidavit of Compliance Prevailing Wages - PDF from ODNR |
Affidavit of Contractor Final Payment (EDGE) |
Affidavit of Contractor Final Payment - PDF from ODNR
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